Administrative Assistant
Job Summary
We are seeking a highly organized, reliable, and detail-oriented Administrative Assistant to provide essential support to our team and daily operations in Georgetown, Guyana. This vital role reports to the Client Delivery Manager and involves managing routine administrative tasks with accuracy and independence. The successful candidate will handle various administrative functions, maintain company records, and ensure smooth office operations. If you possess strong organizational skills, professionalism, and a proactive attitude, this is an excellent opportunity to contribute to a dynamic team.
Responsibilities
- Manage correspondence, calendars, and scheduling to ensure timely and efficient communication.
- Support general administrative functions, including filing, record-keeping, and documentation management.
- Assist with recruitment administration, contractor onboarding, and contract management processes.
- Maintain accurate payroll and timesheet records, ensuring compliance and timely submissions.
- Oversee business development administrative tasks and document control activities.
- Handle onboarding documentation, compliance files, contractor records, and other confidential company information.
- Support portal registrations, renewal tracking, submission deadlines, and follow-up activities.
- Promptly escalate matters requiring judgment, approval, or client intervention to the appropriate personnel.
- Maintain meticulous records of contracts, contractor files, timesheets, and payroll-support documents.
- Support meeting scheduling, follow-ups, and office organization to promote operational efficiency.
Requirements
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organization skills with exceptional attention to detail.
- Excellent written and verbal communication abilities.
- Demonstrated professionalism, initiative, and sound judgment.
- Ability to work independently and handle multiple tasks simultaneously.
- Prior experience in administrative support, recruitment, or contract administration is preferred.
- Relevant education level; a high school diploma or equivalent is required, with additional qualifications in office administration preferred.
- Full-time availability and physically based in Georgetown, Guyana.
- Additional certifications or experience in payroll, document control, or compliance are advantageous.
Take the next step in your career by applying now—bring your expertise, initiative, and professionalism to this rewarding opportunity to support our dedicated team.