Rig Administrator
Job Summary
An experienced Rig Administrator is needed to support a deepwater offshore drilling unit operating in the Gulf. This is a key onboard role focused on keeping administrative functions organized, accurate, and running efficiently while partnering closely with department heads, offshore management, and shore-based teams. The ideal candidate can step onboard and contribute immediately in a fast-paced offshore environment, handling sensitive information with discretion and ensuring critical documentation and reporting stay on track from day one.
Responsibilities
- Manage and maintain personnel records, including personnel files and POB lists
- Coordinate crew change documentation and support crew logistics and travel coordination
- Maintain training and certification records, including tracking credential and training expirations
- Process timesheets and support payroll documentation
- Support onboarding activities and administrative requirements throughout the hitch
- Ensure required reports and administrative paperwork are completed accurately and on time
- Prepare daily and weekly reports using company reporting software
- Assist with purchase orders and invoices
- Serve as the primary administrative point of contact onboard
- Communicate regularly with shore-based HR, Operations, Logistics, and Crewing teams
- Assist with audits and respond to client requests as needed
- Support safety meetings and onboarding activities
- Use Microsoft Office, offshore personnel management systems, document control platforms, and reporting tools to maintain organized administrative processes
Requirements
- Previous Rig Administrator or offshore administrative experience
- Experience with personnel administration, reporting, and document control
- Previous offshore experience (preferred)
- Drillship experience (highly preferred)
- Offshore drilling administrative experience (Rig Administrator or similar offshore administrative role
- Up-to-date resume
- ???????Current offshore medical
- BOSIET / FOET / THUET
- RigPass or SafeGulf
- TWIC
- U.S. Passport or government-issued ID